Last Updated: November 18, 2025
1. Introduction
This Privacy Policy describes how Ridge Equipment Company, Inc. (“Company,” “we,” “us,” or “our”) collects, uses, and protects information in connection with the QuickBooks Integration Application (“App”). This App is intended solely for use by authorized Company employees and contractors.
2. Scope and Application
This Privacy Policy applies only to the App and is intended for internal Company use. As this is an internal business application, traditional consumer privacy considerations may differ from public-facing applications.
3. Information We Collect
3.1 Authentication Information
When you access the App, we collect authentication credentials through Google Single Sign-On (SSO), including your Company email address and associated Google account information.
3.2 QuickBooks Data
The App accesses and processes data from your QuickBooks Online account, including but not limited to:
- Vendor information (names, contact details, payment terms)
- Purchase orders (line items, amounts, descriptions)
- Account information
- Transaction records
- Customer and project data
3.3 Usage Information
We may collect information about how you interact with the App, including:
- Log data (access times, actions performed, errors encountered)
- Device information (IP address, browser type, operating system)
- Feature usage and navigation patterns
4. How We Use Information
We use the collected information for the following business purposes:
- To facilitate the conversion of vendor quotes to purchase orders in QuickBooks
- To synchronize and manage QuickBooks data
- To authenticate and authorize user access
- To monitor and maintain the App’s performance and security
- To troubleshoot technical issues and improve functionality
- To generate reports and analytics for business operations
- To comply with legal obligations and Company policies
5. Data Sharing and Disclosure
5.1 Third-Party Services
The App integrates with the following third-party services:
- Intuit/QuickBooks Online: For accounting data access and management
- Google: For authentication via Google SSO
Data shared with these services is governed by their respective privacy policies and terms of service, as well as our agreements with them.
5.2 Internal Sharing
Information accessed through the App may be shared with other authorized Company employees and contractors on a need-to-know basis for legitimate business purposes.
5.3 Legal Requirements
We may disclose information if required to do so by law or in response to valid requests by public authorities.
6. Data Storage and Security
We implement reasonable security measures to protect information accessed and processed through the App, including:
- Secure authentication via Google SSO
- Encrypted data transmission (HTTPS/TLS)
- Access controls limiting data access to authorized personnel only
- Regular security monitoring and updates
However, no method of electronic transmission or storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
7. Data Retention
We retain information accessed through the App for as long as necessary to fulfill business purposes, comply with legal obligations, resolve disputes, and enforce our agreements. Log data and usage information are typically retained for operational and troubleshooting purposes.
8. Your Rights and Choices
As a Company employee or contractor:
- You may request access to information we have collected about your App usage by contacting IT or management
- You are required to report any suspected security incidents or data breaches immediately
- You must use the App in accordance with Company policies and this Privacy Policy
9. Employment Context
You acknowledge that your use of the App is within the scope of your employment or engagement with the Company. The Company retains the right to monitor App usage for legitimate business purposes, including security, compliance, and productivity.
10. Children’s Privacy
The App is not intended for use by individuals under the age of 18. We do not knowingly collect information from minors.
11. Changes to This Privacy Policy
We reserve the right to modify this Privacy Policy at any time. We will notify users of material changes through the App or via Company email. Your continued use of the App after changes constitutes acceptance of the updated Privacy Policy.
12. California Privacy Rights
If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA). However, as this App is used solely for employment-related purposes, certain CCPA provisions may not apply. For questions about your rights, please contact HR or legal counsel.
13. International Data Transfers
While the Company primarily operates within the United States, data processed through the App may be stored and processed in various locations as necessary for business operations. By using the App, you consent to the transfer of information to jurisdictions that may have different data protection laws.
14. Contact Information
For questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact:
Ridge Equipment Company, Inc.
Westminster, Maryland
Email: info@ridgeequipment.com
Phone: 410-871-2273
15. Acceptance
By accessing and using the App, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy.